Who Can Export
Coaches (Observer role), principals (Organization Manager role), assistant principals (Observation Manager role), and account owners (Owner role) can export observations. Reporters (Reporter role) can also export observation data.
Exporting a Single Observation as PDF
From the Observations list page:
Find the observation you want to export
Click the PDF icon in the Actions column of that row (tooltip: "Download PDF")
A notification appears ("Preparing PDF download...") and the PDF downloads to your device
You can also export a single observation from the sliding detail panel by clicking the Export button at the bottom.
Bulk Export
To export multiple observations at once:
Navigate to the Observations page
Use the filters and date range picker to narrow down the observations you want to export
Click the Export dropdown button in the top-right area of the table header
Choose your format:
Export as PDF -- Downloads all matching observations as a ZIP file containing individual PDFs
Export as CSV -- Downloads a single CSV file with data from all matching observations
If you export without any active filters, Aprenta will display a warning: "This will export all observations for the current organization." The export will still proceed.
What Is Included in Exports
PDF exports include the full observation record: observer and observee names, observation date, status, form name, all sections with their elements and responses, categories, and tags. Each observation is generated as its own PDF document.
CSV exports include observation data in a tabular format with one row per observation, including observer and observee information, observation date, status, and form responses in structured columns. CSV files can be opened in Excel, Google Sheets, or other spreadsheet tools for further analysis.
Tips
Use the date range presets (Fall Semester, Spring Semester, Current Academic Year) to quickly export observations for a specific time period
CSV exports are especially useful for importing data into district-level reporting tools or sharing aggregate data with stakeholders
For visualizations and analytics within Aprenta, see Results & Reporting instead of exporting raw data