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Exporting Report Data

How to export results and analytics data from Aprenta

R
Written by Ron Sloop
Updated today

Exporting Report Data

Aprenta lets you export the Summary Report as a PDF document for sharing with stakeholders, including in professional development meetings, board presentations, or administrative records.

Exporting the Summary Report as PDF

  1. Navigate to Results and select the Summary Report tab.

  2. Select an observation form from the dropdown.

  3. Apply any filters you want reflected in the export (date range, school, teacher, categories).

  4. Click the Export button (with the PDF icon) in the top-right corner of the report panel.

  5. The button displays "Exporting..." while the PDF is being generated.

  6. The PDF downloads automatically when ready.

What the PDF Includes

The exported PDF contains:

  • Cover page -- Displays the form name and any active filters (date range, selected schools, selected teachers, and category filters)

  • Element reports -- Every element from the form with its data table and chart visualizations, organized by section

  • Page footer -- Each page includes a timestamp showing when the report was generated and page numbers (e.g., "Page 1 of 5")

The filename follows the format summary-report-YYYY-MM-DD.pdf with the date of export.

Tips for Exporting

  • Apply filters before exporting. The PDF reflects whatever filters are active at the time of export. For example, exporting with the "Fall Semester" date range produces a report covering only that period.

  • One form per export. Each PDF covers the currently selected form. To export reports for multiple forms, select each form and export individually.

  • Share with non-Aprenta users. The PDF is a standalone document that can be emailed or printed for anyone, including board members or district leadership who may not have Aprenta accounts.

Other Export Options

Beyond the Summary Report PDF, Aprenta offers additional export capabilities on other pages:

  • Observations page -- Export individual observations as PDF, or bulk export observations as a PDF zip file or CSV file. See the observations documentation for details.

  • People page -- Download a CSV of staff members for use in external tools.

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