Email Notification Templates

Email Notification Templates

Each observation form has two email notification templates: one for the observee (the teacher being observed) and one for the observer (the coach conducting the observation). These templates define the emails sent when observation-related events occur.

Template Types

Template	Recipient	Purpose
Observee Notification	Teacher being observed	Notifies the teacher about their observation
Observer Notification	Coach/observer	Confirms the observation to the observer

Accessing Templates

1. Open a form in the form builder.
2. Click the bell icon in the header menu area (to the left of the Build/Preview tabs). The tooltip reads “Customize Email Notification Template.”
3. A sliding panel titled Email Notification Template opens with two tabs: Observer (selected by default) and Observee. Click a tab to switch between templates.

Template Fields

Each template has two fields:

• Email Subject — The email subject line.
• Email Message Body — The rich-text body of the email, edited using a visual editor.

Default Templates

When a new form is created, Aprenta automatically creates default notification templates for both the observee and the observer. You can customize these templates to match your school’s communication style.

Tips for Effective Notification Templates

• Keep subject lines clear and informative — teachers receive many emails.
• Include relevant details like the observer name, observation date, and form name.
• For teacher notifications, use a supportive and professional tone that aligns with your school’s culture around observations.